inconsistent meeting attendance
B: ensure accuracy and quality
D: make sure my colleague is updated with correct information for decision making
A: reduce time and cost of project delivery
| A-B: | Assumption(s) | Injection(s) |
| the inputs to decision making correlates to the outcome | 1.provide participants with summary of the meeting and timescale for completion 2.engage appropriate key players whose specific tasks would be affected by the meeting agenda to avoid wasting time |
C: have spare time to work on other activities
D': streamline the meeting and manage time well
In order to reduce time and cost of project delivery we must ensure accuracy and quality and in order to ensure accuracy and quality we must make sure my colleague is updated with correct information for decision making. But, in order to reduce time and cost of project delivery we must also have spare time to work on other activities and in order to have spare time to work on other activities we must streamline the meeting and manage time well. we can't both make sure my colleague is updated with correct information for decision making and streamline the meeting and manage time well.
| Relation | Assumption(s) | Injection(s) |
| D-D' | 1.Lack of information necessary for decision making 2.Lack of clear meeting organizer 3.The meetings are long,less efficient and generate fewer results 4.Staff have less time to get their own work done leading to pressure | 1.Prepare participants for the requirements of the meeting by distributing the agenda in advance 2.Appoint a meeting organizer to control communication and time keeping,each participant to confirm their attendance before the meeting 3.build a cross-functional team of the right participants by inviting those who will be most closely involved |
| B-D | 1.The team meeting is the communication point and without the relevant support information and data for reference then decision making will be diminished due to information gaps | 1.Reiterate the scope and purpose of meeting and encourage participants to contribute |
| C-D' | 1.Inefficient meetings lead to more meetings which is costly to the organisation 2.the long meetings delay decision making | 1.use computer enabled simultaneity to track costs of meetings and to speed up idea generation 1.carefully review the workload and activities being performed in the team 2.Train saff on effective time management and grant access to the effective meeting information they need |
| A-B | the inputs to decision making correlates to the outcome | 1.provide participants with summary of the meeting and timescale for completion 2.engage appropriate key players whose specific tasks would be affected by the meeting agenda to avoid wasting time |
| A-C | if we do not make up time for slippages then we might not meet the project deadline | speak with the boss to clarify expectations including work load priority & timelines |